HR ADMINISTRATOR (EMIRATI) - UAE

Location: UAE
Type: Full-Time

Company Presentation

Aertssen Machinery Services is proudly part of the Aertssen Group, a family-owned company based in Belgium with over 60 years of history. Over the past 15 years, with our state-of-the-art machinery, we have established a reputable presence in the Middle East, with offices in UAE, Qatar and KSA. We operate in two divisions: Heavy Lifting & Earthmoving, ensuring the execution of a wide range of diverse projects on daily basis. Our advanced fleet of high-tech machinery, combined with our nine hundred specialized employees, empowers us to consistently deliver customer-centric service. Our employees are invaluable to us. After all, it's the synergy between our passionate team and our machinery that drives our daily excellence in everything we do.

At Aertssen Machinery Services, our mission is to live up to the promise made in our slogan every day: People, power, and passion to build on.

We are seeking a professional and personable Emirati HR Administrator to join our team on a part-time basis. As the first point of contact for visitors and clients, you will play a key role in ensuring the smooth operation of our front desk and contributing to a positive experience for everyone who interacts with our office. The ideal candidate will be friendly, organized, and able to handle multiple tasks simultaneously.

Greet and Welcome Visitors

• Ensure a professional and warm reception for all visitors and clients.
• Assist visitors as needed to ensure a positive experience.
• Assist clients and guests with inquiries, offering information or directing them to the appropriate department.

Telephone Calls Task

• Answer, screen, and transfer phone calls as necessary.
• Professionally manage phone calls, direct inquiries to the appropriate department or staff member, and ensure clear and effective communication.

Manage Office Emails and Correspondence

• Respond to and manage incoming emails in a timely manner.
• Ensure appropriate and timely responses to all email inquiries.
• Schedule Appointments and Manage Meeting Rooms
• Handle scheduling for appointments as required.
• Manage meeting room bookings and ensure they are properly set up.
• Ensure the smooth operation of meetings and office activities.

Administrative Duties

• Assist with hotel and air ticket bookings.
• Create purchase orders for air ticket and hotel bookings.
• Purchase Order checking and Invoice matching.
• Perform general office tasks such as filing, data entry, document preparation, and other ad-hoc administrative duties.
• Maintain a clean and organized front desk area, ensuring the workspace is professional and presentable.
• Provide additional administrative support to team members as needed to contribute to overall office efficiency.

• Emirati Nationals.
• Open for both full-time and part-time candidates
• Proficient in MS Office (Word, Excel, Outlook).
• Familiarity with Microsoft Dynamics 365 is an advantage.
• Excellent communication skills (Arabic and English).
• Strong organizational skills and attention to detail.
• Positive and friendly demeanour with the ability to work well in a team.
• Previous administrative experience is preferred but not required.

We offer you the opportunity to join an internationally growing company. As part of our dynamic team, you will contribute to and benefit from our ongoing expansion and global reach. You'll work in a supportive, family-oriented environment where your contributions truly matter. Additionally, you'll enjoy long-term career growth opportunities in an expanding organization.