PROJECT COORDINATOR - UAE

Location: UAE
Type: Full-Time

Company Presentation

Aertssen Machinery Services is proudly part of the Aertssen Group, a family-owned company based in Belgium with over 60 years of history. Over the past 15 years, with our state-of-the-art machinery, we have established a reputable presence in the Middle East, with offices in UAE, Qatar and KSA. We operate in two divisions: Heavy Lifting & Earthmoving, ensuring the execution of a wide range of diverse projects on daily basis. Our advanced fleet of high-tech machinery, combined with our nine hundred specialized employees, empowers us to consistently deliver customer-centric service. Our employees are invaluable to us. After all, it's the synergy between our passionate team and our machinery that drives our daily excellence in everything we do.

At Aertssen Machinery Services, our mission is to live up to the promise made in our slogan every day: People, power, and passion to build on.

We are seeking an experienced and dedicated Project Coordinator who will be responsible for overseeing the coordination of manpower, scheduling necessary equipment, and ensuring efficient project operations and logistics. This position plays a key role in liaising with clients, managing equipment transfers, maintaining records, and ensuring compliance with safety and operational standards in operations. The ideal candidate will be a highly organized and communicative professional, capable of managing multiple tasks in a fast-paced environment while maintaining a focus on safety, efficiency, and client satisfaction.

Equipment Coordination:

Coordinate and manage manpower and equipment.

Schedule and allocate the necessary equipment for project needs.

Ensure documents and certifications related to equipment and operators are available and accessible for client review.

Client Liaison:

Liaise with clients regarding mobilization and demobilization of equipment.

Communicate project requirements and updates to clients promptly.

Equipment and Personnel Record Management:

Maintain accurate records of equipment transfer, including relevant documentation and tracking information.

Keep track of all manpower planning, ensuring the right personnel are assigned to each task.

Operational Support

Handle day-to-day project operations, ensuring smooth logistics and execution.

Manage light vehicle assignments, ensuring they are allocated and tracked effectively.

Assist with invoice preparation as required and ensure timely submission.

Compliance and Documentation

Prepare Optima gate passes and ensure proper documentation is completed as required.

Follow up on documents including Third Party Certification for equipment and personnel to ensure compliance with industry standards.

Ensure ADNOC seat arrangements and offshore team list management are up to date.

Handle gate pass arrangements and manage associated logistics, ensuring compliance with relevant regulations.

• Preferably a graduate of Project Management, Engineering, or a related field.
• Proven experience in project coordination, specifically in crane operations, or related industries.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Excellent communication skills, both written and verbal, with a focus on clear, concise, and professional interactions.
• Proficiency in project management tools, documentation systems, and software such as Optima or similar platforms.
• Knowledge of safety standards and regulatory requirements in the crane industry.
• Ability to manage time efficiently, foresee risks, and create contingency plans.
• Strong judgment and decision-making abilities in complex situations.
• Ability to work independently and collaboratively in a team environment.
• Experience working with clients in a fast-paced environment and managing large-scale projects
• Experience with ADNOC-related processes and offshore team management is a plus.

We offer you the opportunity to join an internationally growing company. As part of our dynamic team, you will contribute to and benefit from our ongoing expansion and global reach. You'll work in a supportive, family-oriented environment where your contributions truly matter. Additionally, you'll enjoy long-term career growth opportunities in an expanding organization.